STATUTE - VEXIPHILIPPINES

 

1. The Kapisanan ng Vexilolohiyang Pilipino   is hereby founded.
2. The Kapisanan ng  Vexilolohiyang Pilipino (K.V.P.) is a free, apolitical, and non-profit making organization The Association recognizes also the name “Philippine Vexillological Association” and the acronym  “P.V.A.”  like other names  of the Association.
3. The Association is established for an indefinite period of time.

1. The registered office of the Association is located in _____street_____City_______
2. The Association can open other offices in the Philippines or abroad and join, by decision of the General Assembly, with other associations or bodies that pursue the same objectives as the P.V.A.

1. The Association pursues the following objectives:

• Spreading knowledge of the flags, coats of arms, and symbols of the Philippines and the world.
• To broaden the sensitivity towards these cultural themes also through contact with people, organizations, and associations.
• To promote, disseminate and develop the vexillology and be the point of reference and meeting point for all, without any discrimination or prejudice.
• Publicize and support members’ initiatives through publications, conferences, and exhibitions.
• Involve members to convey the passionate historical and vexillological culture as an individual good as well as a social good.
• To be a point of reference and meeting point to promote human and civil growth through the ideal of lifelong education also with the vexillology.

2. The Association will be involved in the following sectors:

• Culture, entertainment, tourism, communication, revitalization, and safeguarding of   tradition, art, and solidarity.

• To pursue its objectives, the Association will promote various activities such as:
• Cultural activities: shows; festivals, exhibitions, conferences, panel discussions, training courses, meetings, film screenings, exchanges, competitions, and any other cultural and social event.
• Publishing activities: publication and circulation of documents and audiovisual material from meetings, seminars, studies, searches through paper, radio, television, the Internet, and any other means (newsletter, etc.).
• Putting into practice collaborations with artistic, cultural, religious, scientific, municipal, provincial, regional, national, and foreign institutions as well as with public and private entities and companies interested in the objectives of the association;
• Collaborate with people, groups, and organizations acting on values and goals similar to those pursued by the K.V.P.
• Carry out editorial activities, publish and disseminate newspapers, magazines, works, photographic, and audiovisual material, in order to promote the activities of the Association;
• Organization of any other activity that could be useful to enhance and spread knowledge of vexillology.

1. The Association is accessible to anyone interested in sharing the ideals and achieving the objectives listed in this statute.
2. Members are required to comply with the rules of this Statute
3. and all decisions taken by the competent bodies; besides them
4. They must also actively work for a better realization of the Association's objectives.

1. A written application for membership and payment of the annual membership fee is the prerequisites for joining the Association as a member.
2. For those who have no financial means, annual membership will be free.
3. In the case of persons under the age of 18, the application must be signed by a parent or anyone who has the right to act in the place of their parents.
4. The application must be addressed to the President of the Association.
5. The application presented will then be managed by the Board of Directors which is made up of the President, the Vice-President, and the Secretary.

6. The application for membership involves the complete knowledge and acceptance of the rules of this Statute and of his articles.
7. The board of directors, of course, may, at its discretion, reject a new application or a renewal application if the person presenting it has demonstrated that he does not follow the rules and objectives set out in this Statute.
8. The sums paid as a membership fee are non-refundable, revaluable and transmissible. Associates who in any case have ceased to belong to the association have no right to the assets of the same.

1. Any member of age is entitled to vote in order to modify the Statute and to appoint executive bodies of the Association.
2. The voting right cannot valid in case of temporary participation in the life of the Association.

1. The membership of the Association expires by the following:

• A member's withdrawal from the Association;
• A member's abuse, violation, or misuse of the rules of procedure of the Statute, its articles and of the Charter as well as of decisions taken by the General Assembly or the Board of Directors;
• A member's act that compromises the objectives of the Association;

2. Failure to pay the membership fee within the term stipulated under Art. 6 of the current Statute.
3. In case of expiry of the membership of the Association, the ex-member is not entitled to make any request to the Association.

1. The property and resources necessary to ensure the Association's activities are mainly composed of:
2. Financial activities. The sources of resources are:

• Regular annual membership fees, established by the Board of Directors;
• Gifts, donations and legacies;
• Income from fundraising activities and initiatives.

3. Gifts, donations and legacies are accepted by the General Assembly which decides on their use in accordance with the purposes of the Association.

4. The finance of the K.V.P. can be used exclusively to achieve the objectives of the Association, therefore it is not allowed to distribute it among members
5. For the purposes of the operational management of financial means, the Association ensures that proper accounting must be kept and controlled, whose accounts must be presented to the annual general meeting.

1. The financial year starts on the 1st of January and ends on the 31st of December.
2. The Board of Directors is responsible for drawing up the budget, which has to be approved by the Ordinary Assembly by May.
3. Every member shall have the right to consult the budget, which should thus be made available at least days 15 days before the Ordinary Assembly takes place.

1. The bodies of the Associations are:

• The General Assembly of members
• The Board of Directors
• The Chairperson.

1. The General Assembly made up of all members, is the central forum for dialogue and discussion aimed at guaranteeing the correct management of the Association.
2. Each adult member who has paid the membership fee has the right to participate in the Assembly and to vote, regardless of the amount paid.
3. Each minor member can express an advisory opinion.
4. The Assembly can be Ordinary or Extraordinary.

5. The notification must specify the agenda, place, date, and time of the requested extraordinary meeting.
6. The Assembly (ordinary and extraordinary) can also take place online on virtual platforms if the following conditions are met:

• The President can verify the identity and ownership of the participants;
• Election results can be ascertained and scheduled;

• Members present can participate in the discussion and election concerning the issues on the agenda and have the opportunity to view, receive, and transmit documents.
• The convened Ordinary Assembly is valid if the majority of the members are present.
• The extraordinary meeting called follows the same criterion.
• Resolutions are taken by a simple majority of votes.

1. The Ordinary Assembly has the following tasks:

• Appointment of the Board of Directors;
• Approval of the annual budget;
• Indicate the policy and planning to the Board of Directors

2. Guidelines of the Association;

• Deliberate the activity of the Association;

3. The Extraordinary Assembly decides on amendments to the Statute.
4. The Assembly is chaired by the President or, on his behalf, by the vice-president, the secretary, or a member.
5. The President appoints the Secretary. The minutes of the proceedings are signed by the President, the Vice-President, and the Secretary.
6. Decisions must be taken by open vote.

1. The Board of Directors consists of 2 members appointed for 5 years by the General Assembly and President.
2. The decisions taken are considered valid if both members are present. In the event of the death or resignation of one of the members, the other will have the right to appoint a new director. An assembly will be urgently called to approve this appointment.
3. The Board of Directors, or one of its members, can be revoked by the Assembly by a majority of 2/3 votes of the members of the Association.

1. The Board of Directors is the executive body of the Assembly. It will meet once a year and will be convened by the President;

•     His/her skills are:
• Draw up the resolutions to be submitted to the Assembly;
• Present formal proposals regarding the general management of the Association;
• Drafting of the advisory budget, specifying earnings and expenses for the current financial year.
• Drawing up the preliminary budget with the indicative amount of earnings and expenses for the subsequent financial year;
• Setting membership fees
• Passing any regulation to put into force this Statute;

• Adopting all measures that are required to ensure the constant and regular activity of the Association and do not fall under the responsibility of other bodies;
• Ratifying the acts decided by the Chairperson in emergency circumstances;
• Appointing committees, commissions, or working groups to deal with issues relevant to the work of the Association;

• Appoint local, regional, intra-regional, or international coordinators to put into practice the decentralization of the Association.

1. The Association is legally represented by the Chairperson, who is appointed for 3 years.
2. The Chairperson has the following prerogatives:

• Convening and chairing the Assembly and the Board of Directors;
• Signing the administrative acts of the Association;
• subsequently ratified by a competent body of the association;
• Delegating a member of the Board of Directors the right to sign for mails, payments, and cheques;
• Authorizing members of the Association to run various activities, subject to the previous approval of the Board of Directors.

1. Any dispute between 2 members or one member and the Association, which has arisen from the application of this Statute or from the activities of the Association and cannot be solved in a friendly way or through the Association's bodies, will be transferred to the judgment of a competent arbitration court.
2. The court shall be constituted by 3 members; 2 members will be appointed by each party and the third one, the Chairperson, by the 2 members previously nominated.
3. Should there be a disagreement, the Chairperson will be appointed by the Tribunal decisions of the arbitration court shall be binding for both parties.

1. The members of the association commit themselves to respect the rules of procedure specified in the website
2. Further rules of procedure can be adopted by the Board of Directors if deemed necessary.